Minutes of Barnco Meeting
Date – 9th Nov 2021
Attendees
Michael Nokes (Lead)
Alistair Meldrum
David Keen
Ian Hindler
Apologies – Giles Fern
Pre-Amble
Second meeting to discuss and agree next points.
In general the BarnCo team are committed to the success of this project and to work alongside the SPC to delivery a sustainable valuable facility for the Sherington Villagers.
| Item Number | Comment | Action by | Date to be actioned. |
| 1 | Discussed PC meeting on 21st June – and approved PC funds and confirmation of items agreed – (£30k from Sale of unit, ~£30k from SPC)
|
MN to discuss with SPC | Before next BC meeting |
| 2 | Service agreement – WH need to provide the outline of a service agreement in relation to the provision of funds from SPC – this then would be provided to the SPC for approval. | Keith/WH to provide | Before next BC meeting |
| 3 | Agreement for the Portacabin removal.
Need to confirm the responsibility for the preparation of an agreement for the removal of the current unit. Including (but not excluding): · How the unit will be physically collected. · Disconnection of services · Internal Fixtures and fittings (is the unit ‘Sold as seem’) · Return of land to ‘usable’ state |
MN to discuss with SPC to confirm. |
Before next BC meeting |
| 4 | Process of for approval and processing WH invoices:
· Invoices to be submitted to SPC Clerk & BarnCo on last Tuesdays of each month. · BarnCo formally advise that invoices are Okay to settle. · BarnCo will advise where the funds would be budgeted from (ensure does not excess max budget) |
MN to discuss with SPC to confirm | |
| 5 | WH will claim back any relatable or relevant VAT. | ||
Next meeting WC 13th Dec – Time TBC – Venue D Keene’s house.